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Conservatorship

A conservatorship is a court-ordered arrangement placing someone else in charge of a person's property and financial affairs. In states that have enacted this part of the Uniform Probate Code the order is expressly about the property, and does not itself declare the protected person incapable.

Last reviewed by Steven Fox, CFP®, EA on

Quick Summary

  • The order does not adjudicate incapacity. Montana's enactment says a protective order "has no effect on the capacity of the protected person" — which is the opposite of what a guardianship order does.
  • The standard of care is the trustee standard. A conservator "is to act as a fiduciary and shall observe the standards of care applicable to trustees."
  • The cause test has two limbs, and both must be met: inability to manage property for a listed reason, and property that will be wasted or funds that are needed.
  • A "protective order" is the statutory alternative to appointing anyone — a narrower, often single-transaction route families are rarely told about.
  • A person aged 14 or older may nominate their own conservator, and the person to be protected may themselves petition for one.

Definition

A conservatorship is the arrangement a court creates when it appoints someone, the conservator, to manage the property and financial affairs of another person, the protected person. It is the money half of the pair of proceedings that also includes guardianship, which covers decisions about the person: where they live, their medical care, their daily welfare. The two are separate appointments and can be held by different people, and the vocabulary differs between states, with California in particular using conservatorship for adults and guardianship for minors. The guardianship entry sets out that split, the court process, and the alternatives in general; this page is about the property office itself.

Everything cited below comes from Montana's enactment of Article 5 of the Uniform Probate Code, whose chapter heading reads "UPC — Persons Under Disability Guardianship and Conservatorship". The Uniform Probate Code is a model act with no force anywhere until a legislature adopts it, and adopting states change things. So treat the structure below as a good map of how these statutes are built, and the details as a question about your own state.

Advanced Explanation

The order does not declare the person incapable, which reverses what most people assume. Montana's provision is explicit: "an order made pursuant to this section, determining that a basis for appointment of a conservator or other protective order exists, has no effect on the capacity of the protected person." A guardianship order removes rights from the person it protects, and the guardianship entry says so. A conservatorship order, in an enacting state, does not adjudicate capacity at all; it appoints someone to manage property. A reader who generalizes from guardianship to conservatorship gets that backwards.

The standard of care is borrowed wholesale from trust law, which is the best short description of what the job involves: "in the exercise of a conservator's powers, a conservator is to act as a fiduciary and shall observe the standards of care applicable to trustees." So a conservator administers as a prudent person would, exercising reasonable care, skill and caution, keeps the protected person's property separate from their own, keeps adequate records, and answers for what they do. Anyone weighing whether to take the role on should read the trustee entry, because that is the standard they will be held to.

The cause test has two limbs and both are required. For an adult, a court may appoint a conservator or make another protective order only if it determines that the person "is unable to manage the person's property and affairs effectively" for a listed reason — mental illness, mental deficiency, physical illness or disability, advanced age, chronic use of drugs, chronic intoxication, confinement, detention by a foreign power, or disappearanceand that the person "has property that will be wasted or dissipated unless proper management is provided or that funds are needed for the support, care, and welfare of the person or those entitled to be supported by the person". A diagnosis alone is not enough; there has to be property at risk or a need for money. The presence of "disappearance" on the list is worth noticing, since it covers the missing person whose affairs still need running and has nothing to do with capacity.

The narrower route almost nobody is told about. The statute pairs "appointment of a conservator or other protective order" throughout, and a protective order is a genuine alternative to appointing anyone: the court may authorize a specific transaction, or a defined set of them, without installing a conservator over the person's whole financial life. Where the problem is one house that has to be sold or one account that has to be reached, that is the proportionate answer, and it is worth asking about before a full appointment is sought.

Who may petition, and who gets appointed. The petition may be brought by "the person to be protected", by anyone interested in that person's estate, affairs or welfare including a parent, guardian or custodian, or by anyone who would be adversely affected by a lack of effective management. That the person themselves may ask is a real route, used where someone recognizes they can no longer manage and wants the protection. Appointment then runs down a statutory priority list, and the second entry on it is striking: after a conservator or similar fiduciary already appointed in another jurisdiction comes "an individual or corporation nominated by the protected person if the person is 14 years of age or older and has, in the opinion of the court, sufficient mental capacity to make an intelligent choice". Then the spouse, an adult child, a parent or a person nominated by a deceased parent's will, a relative the person has lived with for more than six months, a person nominated by whoever is caring for them or paying benefits to them, a conservator corporation, and finally the public administrator. The court may pass over someone with priority for good cause.

Temporary appointments are capped and must be specific. Where the court finds that the person's welfare requires immediate action it may appoint a temporary conservator, with or without notice, "for a specified period not to exceed 6 months". The statute constrains what that appointment can carry: the court "may not invest a temporary conservator with more powers than are required by the circumstances necessitating the appointment", and the order "must state the specific powers and duties of the temporary conservator".

The court can do estate planning for the protected person, and there is one thing it can never do. On a full appointment for an adult, the court has all the powers over the estate and affairs "that the person could exercise if present and not under disability, except the power to make a will". The enumerated list includes making gifts, releasing contingent and expectant interests including survivorship rights, exercising or releasing powers held as trustee or under a power of appointment, entering contracts, creating revocable or irrevocable trusts that may extend beyond the person's disability or life, exercising options, changing beneficiaries under insurance and annuity contracts and surrendering them for cash value, and exercising the right to an elective share in a deceased spouse's estate. Several of those carry a procedural brake: the court may exercise or direct the exercise of powers of appointment, renounce interests, make gifts "in trust or otherwise exceeding 20% of any year's income of the estate", or change insurance and annuity beneficiaries only after notice and a hearing, on a finding that it is in the protected person's best interests and that they either consented or are incapable of consenting.

Reporting, and what this page does not print. Costs and timelines are set by local courts and by whether a petition is contested, so a national figure would be wrong nearly everywhere; the guardianship entry declines to print them for the same reason. Reporting duties are a question about the state's own statute, and Montana's answer shows why the general version is unreliable. A conservator there must file "a complete inventory of the estate of the protected person" with the appointing court within 90 days of appointment, with an oath that it is accurate and a copy to the protected person where they can be located, are 14 or older and can understand it, and must keep suitable records and produce them to any interested person on request. But a formal accounting is something an interested person petitions the court for, alongside bond or additional bond, rather than something the statute puts on a schedule. Whether another state requires an inventory, a bond and periodic accountings, and how often, is a question about that state.

How to Remember

Guardian of the person, conservator of the property. And in a Uniform Probate Code state the conservatorship order is about the money, not a finding that the person has lost capacity.

Used in a Sentence

“With his father missing for eleven months and the rental income going uncollected, Owen petitioned for a conservatorship so the properties could be managed and the mortgage paid.”

How It Works

  1. Someone petitions — the person to be protected, a relative, or anyone who would be adversely affected by a lack of effective management.

  2. The court sets a hearing and, where the person is not a minor and has no counsel of their own, assigns counsel to represent them. It may order a medical or professional examination and may send a visitor to interview them.

  3. The two-limb cause test is applied: inability to manage property for a listed reason, and property at risk or funds needed.

  4. The court chooses the least intrusive order that works, which may be a protective order authorizing a single transaction rather than an appointment.

  5. If it appoints, it works down the priority list, which places a nomination by the protected person, aged 14 or older with sufficient capacity to choose, near the top.

  6. The conservator administers to the trustee standard, keeping the property separate, keeping records, and reporting on whatever schedule the state requires.

  7. Larger or unusual acts go back to the court, including gifts above the statutory threshold and changes to insurance and annuity beneficiaries.

A hypothetical, showing where the court's brake sits. A conservatorship is in place over an estate that produces $48,000 of income in a year. The conservator, who is also the protected person's daughter, proposes to continue the annual gifts of $12,000 her mother had made to each grandchild for years.

The statute lets the court make gifts on the protected person's behalf, but gifts "in trust or otherwise exceeding 20% of any year's income of the estate" require notice and a hearing, plus a finding that the gift is in the protected person's best interests and that she consented or is incapable of consenting. Twenty percent of the year's income is 0.2 × 48,000 = $9,600, and the proposed $12,000 exceeds it, so the conservator cannot simply continue the pattern. She has to ask.

Two features of that are worth noticing. The court can authorize the gift, so an established giving pattern is not automatically frozen. And the one thing the court cannot do for her mother, at any threshold and with any amount of notice, is make a will. Figures are illustrative.

Pros and Cons

Pros

  • It produces court-backed authority over property that banks, insurers and government agencies will accept when nothing else will.
  • It is available where no advance documents exist, which is the situation most families are actually in.
  • The conservator is held to the trustee standard of care, which is a real and enforceable obligation rather than a general expectation of good behavior.
  • In an enacting state the order does not itself strip the protected person of legal capacity.
  • A protective order can authorize one transaction without installing anyone over the person's whole financial life.
  • A person aged 14 or older can nominate their own conservator, and an adult who sees the problem coming can petition for one themselves.

Cons

  • It is a court proceeding, so it is public, and the person's financial and medical circumstances enter a court record.
  • It is slow at exactly the moment bills are due, since notice periods, examinations and hearing calendars all take time.
  • It costs money at the outset, and again whenever an inventory or a court-ordered accounting has to be prepared, ordinarily paid from the protected person's own assets.
  • The obligations are ongoing and fall on a family member who did not ask for an administrative job.
  • Authority over property does not carry authority over the person, so a family may obtain one and find it insufficient.
  • Everything about it is state law, so guidance written for one state should not be relied on for another.

People Also Asked

Answers to the most frequently asked questions.

What is the difference between a conservatorship and a guardianship?
In most states a guardian makes decisions about the person — where they live, their medical care, their welfare — while a conservator manages their property and finances under court supervision. They are separate appointments and can go to different people. The words vary by state: some use conservator for both roles, and California uses conservatorship for adults and guardianship for minors, so the first question about any guidance is which state's vocabulary it is using.
Does a conservatorship mean the person has been declared incompetent?
Not in states that have enacted this part of the Uniform Probate Code. Montana's provision is explicit that an order determining a basis for appointing a conservator or making a protective order exists "has no effect on the capacity of the protected person." That is a genuine difference from guardianship, which does remove rights. The court is finding that property needs managing and that the person cannot manage it effectively, which is not the same as adjudicating them incapable for every purpose.
How is a conservatorship avoided?
By signing documents while you still have the capacity to sign them. A durable power of attorney authorizes someone you choose to act on financial matters through your incapacity, and a funded revocable living trust lets a successor trustee manage trust property without any court involvement. Neither works if it is signed too late, which is the whole argument for doing it early. Where benefits rather than assets are the issue, a representative payee arrangement with the Social Security Administration is a narrower answer than a court appointment.
Can a conservator make gifts or change beneficiaries?
Only with the court, and above a threshold only after notice and a hearing. Montana's statute gives the court, exercising its powers directly or through the conservator, the ability to make gifts, create revocable or irrevocable trusts, change beneficiaries under insurance and annuity policies and exercise an elective share — but gifts "in trust or otherwise exceeding 20% of any year's income of the estate", beneficiary changes, and renunciations require notice, a hearing, a best-interests finding, and either the protected person's consent or a finding that they cannot consent. The one power the court never has is making a will for them.
Who can be appointed conservator?
An individual or a corporation with general power to serve as trustee, with the statute setting an order of consideration: a conservator or similar fiduciary already appointed elsewhere, then a person nominated by the protected person if they are 14 or older and the court thinks they have sufficient capacity to choose, then the spouse, an adult child, a parent or a person nominated by a deceased parent's will, a relative they have lived with for more than six months, a person nominated by whoever is caring for them or paying their benefits, a conservator corporation, and finally the public administrator. The court may pass over someone with priority for good cause.

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